Auditions
Future Opportunities: We accept resumes and headshots year-round. Please send to our submissions inbox – submissions@quantumtheatre.com.
Employment Opportunities
Development Director
Quantum Theatre, the country’s longest-running producer of environmental theater, seeks an experienced fundraiser to help the company grow its sophistication and capacity in development. The company hopes to find a long-term partner whose strategic leadership, breadth of responsibility, and compensation will grow over time as they demonstrate success and capability, to additionally include supervisory responsibilities, major gifts, and foundation support.
The candidate will lead Quantum’s efforts to generate important annual giving that supports its season of works produced in unusual non-theater locations. Primary responsibilities include maintaining and developing relationships with donors of less than $2,500 and leading all aspects of the Annual Fund. Additionally, the Development Manager/Director of Development plays a key role in the company’s special events, creating a memorable annual benefit gala and pre-show receptions reflective of the company’s artistic character.
A successful candidate will be an exceptional and personable communicator, able to imbue supporters with enthusiasm about the company’s art and mission. A problem solver with a “can-do” attitude, they will thrive in a hands-on environment where no day is the same, balancing priorities across different areas of responsibility while seeking ways to improve existing practices and generate new revenue.
Principal Responsibilities
- Take ownership of the Quantum family of individuals. Create an individual fundraising plan to achieve company goals of approximately $125,000 annually. Institute practices that deepen donor relationships, resulting in increased support over time.
- Lead staff in the planning and execution of annual benefit gala and other events for individuals: pre- and post-show activities, benefits, behind-the-scenes tours, and other donor stewardship events.
- Plan and execute Quantum’s Annual Fund campaign
- Write a compelling appeal and manage personalization plan for existing contributors.
- In collaboration with the Communications and Marketing Assistant, create supporting email and social media communications for fundraising campaigns.
- Conduct analysis and evaluation to measure performance and refine fundraising processes.
- Work in close collaboration with Executive Director and consultants to build Quantum’s Corporate Sponsorship program
- Articulate and refine sponsorship benefits.
- Draft eye-catching proposal materials.
- Steward prospective sponsors, providing regular artistic updates and invitations.
- Identify new sponsorship prospects and secure meetings.
- Participate actively as a member of Pittsburgh’s arts and philanthropic communities. Attend events and performances as a representative of the company and develop professional relationships to support the company’s work and strategic initiatives.
- Prepare accurate donor listings and acknowledgements. Ensure fulfillment of all recognition, ticket, and other benefits.
- Leverage the power of Quantum’s CRM and third-party data to identify prospects for new and increased support. Oversee database processes, ensuring records are kept in good order and generate analytic reports as needed.
Qualifications
Experience
- Minimum 3 years development experience. Performing arts experience preferred.
Desired Knowledge, Skills & Abilities
- Demonstrated success raising individual gifts and stewarding donors.
- Experience planning and leading a team in the execution of special events.
- A track record of soliciting and managing benefit fulfillment for Corporate Sponsorships.
- Excellent written and verbal communication skill. Ability to adopt company style and voice.
- Detail oriented and highly organized – able to provide utmost accuracy in donor acknowledgement and recognition.
- Database proficiency – entry, maintenance, and analysis. Salesforce.com or PatronManager experience very desirable.
- Strong Microsoft Office and especially Microsoft Excel skills. Experience with mail merging.
Other Requirements
- Willingness to work evenings and weekends when needed.
- Must have a current driver’s license and access to reliable transportation.
- Ability to lift and carry up to 25 pounds in support of special events.
- Full COVID-19 vaccination is required.
Immediate Supervisor: Executive Director
Classification: Full-Time, Exempt
Compensation & Benefits: $75,000. Health, vision, dental, and retirement benefits. Seven paid holidays, 10 vacation and 10 sick days each year.
Quantum Theatre is an Equal Opportunity Employer. Quantum does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
Please submit cover letter and resume to:
Erick Hoffman, Executive Director of Quantum Theatre
ehoffman@quantumtheatre.com
Administrative Manager
The Administration Manager supports the operations of Quantum Theatre. The Administration Manager plays a support role for bookkeeping/Finance, Payroll/Employee Onboarding, and the Development Department. It is the primary role in office management including managing IT and office equipment needs and maintaining office operations and procedures. This position actively participates in the support of Quantum Theatre productions, including onsite activities and special events.
ESSENTIAL JOB FUNCTIONS:
- Bookkeeping/Finance
- Record day to day financial transactions and complete the posting process
- Verify that transactions are recorded in the correct ledger
- Bring the books to the trial balance stage
- Perform partial checks of the posting process
- Enter data, maintain records and create reports and financial statements
- Process accounts receivable/payable and handle payments in a timely manner
- With Executive Director, monitor banking accounts to maintain acceptable balances in checking and savings accounts
- Payroll/Employee Onboarding
- Organize and track employee and contractor agreements
- Maintain records in electronic and paper form
- Ensure compliance with labor regulations
- Process employee payroll and contractor payments on schedule and in a timely fashion
- Assist in administering compensation and benefit plans
- Assist in posting position descriptions for talent acquisition and recruitment processes to fill vacant positions
- Conduct employee onboarding for new hires including payroll set up
- Organize annual employee performance reviews
- Development Department Support
- Integrate Quantum Theatre voice, imagery, and focus in external communications
- Develop, monitor, and update annual Quantum Theatre grant submission and reporting calendar with Development Director.
- Track grant reporting obligations with Development Director input and assist in preparation/submission of reports by stated deadlines.
- Support Development Director in submission of all foundation and corporate funding requests to meet revenue targets
- Ensure data collection and analysis aligns with Quantum Theatre strategic goals and funding requirements.
- Ensure accuracy and completeness of foundation, public, and corporate contacts/communications in Department’s electronic database and paper files.
- Lead donation entry into accounts payable system
- Draft and execute donor/grant acknowledgement letters.
- Support Development Department special events as appropriate and board friend raisers.
- Office Management
- Organize office operations and procedures
- Coordinate IT and office equipment needs and resolve issues
- With Executive Director, manage contract and price negotiations with office vendors, service providers, and office lease
- Assist staff in tracking and managing budget, ensure accurate and timely reporting
- Provide general support to visitors
- Mailing list and patron database administration and management
- Perform other duties as may be assigned.
MINIMUM QUALIFICATIONS:
- Strong commitment to the mission of Quantum Theatre and a love of live theatre.
- Bachelor’s Degree preferred in a related field such as arts administration, business, or finance.
- Three (3) to five (5) years in Office Management, Development or External Relations experience including: experience in internal and external communications, and public dissemination of information through print and electronic communications vehicles.
KNOWLEDGE AND SKILLS:
- Exceptional writing skills and the ability to adapt writing style to fit the audience.
- Very detail-oriented and able to balance multiple tasks and deadlines.
- Ability to identify and analyze opportunities, and follow-through with organized, concise, and timely communications.
- Values a team-based workplace and able to foster a positive working environment that encourages and supports team contributions to grant proposals and reports.
- Proficient in analyzing and presenting data; ability to use fundraising, financial, and program data.
- Must be a strategic thinker, problem solver, and strong communicator.
- Ability to create opportunities that have a positive impact on Quantum Theatre reputation, profile, and programs.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. printers)
- Familiarity with email scheduling tools, like Emma and MailChimp
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
Immediate Supervisor: Executive Director
Classification: Full-Time, Exempt
Compensation & Benefits: $46,000 – $50,000. Health, vision, dental, and retirement benefits. 10 paid holidays, up to 26 days of paid time off.
Quantum Theatre is an Equal Opportunity Employer. Quantum does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
Please submit cover letter and resume to:
Erick Hoffman, Executive Director of Quantum Theatre
ehoffman@quantumtheatre.com
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Teaching Artist
General Description:
Quantum Theatre seeks passionate teaching artists experienced in devised theater. Quantum’s Education program has been in operation for over 15 years, providing High School and Middle School students in the Pittsburgh Public Schools with a range of previous theatrical experience a 6-8 week devising experience and culminating “Education Day” at one of Quantum’s environmental venues where original works are shared and students have the opportunity to both experience a portion of the anchoring production and engage with its artists.
Principal Responsibilities
Classroom Instruction
- Meet with Education Director and classroom teachers to understand learning objectives and align residency lesson plans
- Over the course of 6-8 weeks of classroom visits:
- Lead students through a devising process where they create short original works inspired by the themes of Quantum’s environmentally created shows.
- Engage students with a wide variety of previous creative theatrical experience in the artistic process.
- Rehearse and prepare students for a culminating Education Day performance located at one of Quantum’s site-specific venues.
- Maintain regular communication with teachers and Education Director on progress of the devising process, classroom instruction and changing needs of students
- Maintain flexibility in the classroom and be present for all scheduled visits
Qualifications:
- 3+ years’ experience as a teaching artist working in theater arts.
- Experience creating devised theater projects strongly desired.
- Must have or be able to attain necessary clearances for work in schools with children.
- Must provide own transportation.
Classification and Pay: Part-Time, Non-Exempt
$20/hr while training, $40/hr when approved to lead residencies (1-2 semesters)
Quantum Theatre is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, or disability. We strongly encourage Black, Indigenous, and people of color to apply.
Please submit cover letter and resume to:
Erick Hoffman, Executive Director of Quantum Theatre
applications@quantumtheatre.com
Internships
Quantum Theatre regularly seeks interns to work as production assistants on its season of environmentally produced works. $1,000 stipends are available, and we will complete any paperwork needed for students to gain college credit. Interested parties should contact Michelle Engleman, Director of Production for more information.
Directors and Designers
Please submit a resume and cover letter to Karla Boos, Artistic Director.
